How to Receive a Purchase Order in Zylu

How to Receive a Purchase Order in Zylu

Learn how to receive a Purchase Order (PO) in Zylu after products are delivered by the supplier and update inventory stock automatically.

Receiving a Purchase Order helps update inventory stock and track received products accurately.

Important:

  • Receiving a Purchase Order automatically updates inventory stock
  • An Inventory Receipt is created automatically
  • Partial receiving is supported
Open Purchase Orders

From the main menu, go to:

Manage → Inventory → Purchase Orders


Purchase Order List Screen

Here you can:

  • View all Purchase Orders
  • Search Purchase Orders
  • Filter by status
  • Filter by date
Receive a Purchase Order
Step 1 — Identify the Purchase Order

Locate the Purchase Order you want to receive.

Step 2 — Click the Receive Icon

Click the Receive icon available next to the Purchase Order.

The Receive Purchase Order screen will open.

Enter Invoice Number

Enter the supplier invoice number for the received products.

This helps track:

  • Supplier invoices
  • Received stock entries
  • Future reference records 
Update Received Quantity

In the Quantity column:

  • If all ordered products are received:
    • Do not change the quantity
  • If only partial products are received:
    • Update the received quantity manually
Receive the Purchase Order

After entering the quantities:

  • Click Receive

Once received:

  • Inventory stock updates automatically
  • Inventory Receipt is created automatically
Purchase Order Status Updates
Fully Received

      If all products are received:

      Purchase Order status changes to: Received

      Partially Received

      If only some products are received:

      Purchase Order status changes to: Partially Received

      
View Purchase Order

To view Purchase Order details:

    • Click the Eye icon
Edit Purchase Order

To edit a Purchase Order:

    • Click the Pencil icon

Important:

    • Purchase Orders can only be edited before receiving any products
    • Once products are received, editing is disabled

This helps maintain inventory accuracy.

Download Purchase Order

To download the Purchase Order:

    • Click the Download icon

The Purchase Order will be downloaded as a PDF.

This can be used for:

    • Supplier sharing
    • Printing
    • Record keeping
Important Notes
    • Inventory updates only after receiving products
    • Partial receiving is supported
    • Inventory Receipts are created automatically after receiving stock
    • Purchase Orders cannot be edited after receiving products
    • Fully received Purchase Orders move to Received status automatically
    • Partial deliveries move to Partially Received status automatically 
Related Questions
    • How do I receive a Purchase Order?
    • How to receive inventory stock?
    • How to partially receive products?
    • How does inventory update after receiving stock?
    • How to update received quantity?
    • Can I edit a PO after receiving stock?
    • How to download a Purchase Order?

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